What is the Need of Gantt Chart in Project Management?

The project management ethos is developing rapidly and according to the project management institute, it is expected that by 2027 there will be nearly 90 million individuals who will be in demand for the project management roles and are expected to have skills in using project management software.

This suggests that the global economy will become more and more project-oriented and industries such as healthcare and professional services will focus on project management roles as well.

In order to manage projects effectively managers will need to acquire certain personal and professional skills. Managers will need to have good command over special tools such as Gantt charts to better determine the next plan of action.

Gantt chart enables visualization which makes it an effective solution to deal with complicated projects. Gantt chart has a descending work breakdown structure thereby enabling project managers to easily follow the progress of the project actions and at the same time become aware of the upcoming events.

Advantages of Gantt Chart

Gantt chart successfully found its niche in project management software. There are many project management tools such as Orangescrum that rely on bar charts and Gantt charts which are used in professional spheres on a daily basis.

You can even build a Gantt chart in Excel, although it would require a ton of time and effort.

Now let’s discuss the top facts about Gantt charts that every project manager should know. This is advantageous to almost all projects for task management, improvements, and project executions.

According to a survey done by Wrike – Nearly 66% of project managers use the Gantt chart as their primary feature in a project management tool.

Gantt chart is used to Find Answers to the Following Question:

• Which task needs to be done?
• What is the timeline of the task i.e. when the task starts and when is it scheduled to be completed?
• What is the timeline of the project i.e. when the project starts and when is it scheduled to be completed?
• Which tasks or activities overlap and what is the connection between tasks?
• Which task is assigned to whom and who is responsible for the delivery of which task?

(Source: Venngage)

 Three Uses of Gantt Chart in Project Management

• Planning and Scheduling Project – Schedule management is an essential aspect of project development and the Gantt chart helps determine how the tasks are scheduled and to whom to determine the efficient completion of a project. Gantt chart helps determine who will do what, when the project will start, and enable time tracking to determine how much time it will take to complete the task.
• Visualization of Project Data – Gantt chart has an intuitive design that enables project leaders and project managers to get the status of the project development in a snapshot from the chart views. It makes everyone involved in project development understand the status of projects without having to go through any specialized training.
• Project Monitoring – Project monitoring is one of the most complex aspects of project development where project managers have to keep track of multiple aspects of project development to clearly plan the next set of steps to undertake for successful project completion. Gantt chart software proves to be an efficient tool to monitor project progress. This also makes room for making adjustments to project requirements.

According to a survey done by Project Management Institute – Using Gantt Chart can reduce project duration by an average of 10%

Process Organization

For the most part, projects lack organization and consist of hundreds of tasks that need to be completed on schedule and also involve multiple team members. This makes Gantt chart an important aspect of project management to enable easy organization of tasks and improve work processes.

This enables project managers to define the tasks from initiation to completion and analyze each aspect of the project development to determine the best path to efficiently complete the project.

To make a project successful project managers are advised to create task groups and break down each task into subtasks. This in turn enables project managers to clearly define the structure of the tasks and represent it in a visually appealing Gantt chart.

Time Management and Planning

Projects consist of various tasks which are interdependent which makes it difficult to determine how much time each assignment will take to complete. When the project becomes complicated and there are multiple team members involved, the clarity on when the project’s start date and end date become cloudy as project managers are unsure.

With the Gantt chart project schedule management becomes easier because of the visual representation in the two axes. The Gantt chart provides a clear indication of deadlines allowing project managers to set start and end dates more effectively. Moreover, Gantt charts are accompanied by calendars which makes project management more effective by effectively determining task dependencies.

According to a survey done by Team Gantt – 94% of project managers agree that Gantt Charts helped them communicate project timelines more effectively.

Communication and Collaboration

A single project involves multiple team members from multiple departments. This suggests that the more efficient communication and cooperation between the team members the more successful the project will be. Gantt chart enables improving those processes without having to switch between different tools and reminders.

Furthermore, the charts generated can replace meetings which can enable team members to get updates in workspaces with tasks, dates, dependencies, and milestones.

Resource management

Resources are inherent in project management where managers can determine who is underperforming and who has too many tasks to acquire new resources and reallocate.

With the right task assignment and resource allocation, managers increase the chances of building successful projects.

Setting Milestones

Milestones are significant aspects of projects that have a longer delivery schedule. The project milestone shows that the project has reached a certain event in the development phase.

According to research done by Capterra – Nearly 65% of Project management software buyers are interested in tools that have built-in Gantt chart functionality.

Conclusion

Online Gantt chart makes collaboration easier which makes it a much-needed project management tool feature to make project management easier in various industries.

Gantt chart provides tools that support resource management, workload management, and task management easier for all projects.

Orangescrum provides comprehensive Gantt chart visualization features along with other tools to generate valuable insights for the team managers and team members to better manage their projects.

Are you looking for Project Management Software with Powerful Gantt Chart Features – Try Orangescrum?