Write Project Scope Document: Everything You Need to Know by Jay T T T T Join 9K+ Subscribers June 21, 2021November 25, 2021 A Project Scope Document is a crucial element every Project Manager needs to learn! Is your project dragged down by scope creep’s slowly expanding deliverables? According to a survey by PMI (Project Management Institute), nearly 50% of projects experience scope creep. Having a document like this can save on those increased expenses and the risk of missed deadlines. That’s exactly why we need a document in place! Before mapping out your project requirements, you’d want a clear idea of what needs to be done and all that is complete. Let’s check how can a document keep you and your team on the right track. Contents What is a Project Scope Document?Why do we need a Project Scope document? What should a Project Scope Document include?How to write a Project Scope Document?Overall Project GoalsAssumptions & ExclusionsCosts & BudgetMajor DeliverablesConstraintsFinal AgreementCarve out a Project Scope Document! What is a Project Scope Document? A Project Scope document a part of the project plan that details WHAT work must be done. It outlines the functions, features, and deliverables of the project work. This scope document is specially curated for those who need present or future references for your project. It’s usually a lengthy bunch of pages that includes almost everything the project entails. The document requires inputs from stakeholders, subject matter experts, end-users, sponsors, and so on. Project Managers are the ones who are aware of the needs, challenges, and capabilities of diverse groups from multiple teams. This is the reason, why Project managers are the main point of contact for writing the scope of work document. Never miss an update from us. Join 5000k+ marketers and leaders. Join for free Why do we need a Project Scope document? As we mentioned earlier, this document clearly cuts down and prevents the unwanted time spent due to scope creep. It also serves as a reminder for quick reference if someone goes astray from the plan. If accounting for lost time is something on our minds, this project document is your go-to friend, as no one needs to question irrelevant details. What should a Project Scope Document include? You want to make sure the document looks professional. This document is reviewed by your supervisor, your team, and the client. You cannot miss the critical elements of this document. The document must include: Overall Project goals Description of Project Assumptions & Exclusions Cost & Budget Major deliverables Constraints Final Agreement How to write a Project Scope Document? Overall Project Goals Jot down each goal with the end in mind. You may want to note down the highlights of the discussion. You could also explain where the funding is coming from and who is going to support that goal. You’d want to focus on specific tasks within these goals to hit the target you’ve set. Description of Project When you look at the deliverable, you should be able to immediately figure out what it means and how you’ll present it to the client. The deliverables are accepted as a result of this strategy. Make sure to include the length, format, colors, and styles, as well as any other information provided by the customer. The deliverable will be accepted as a result of this strategy. Never miss an update from us. Join 5000k+ marketers and leaders. Join for free Assumptions & Exclusions You’ll wind up with uncertainty, missing expectations, and project issues that aren’t expressed. If you work for a consulting firm that charges external clients for its services, you’ll want to break out project costs at the phase or milestone level. The more transparent you can be about expenses and the effort involved, the easier it will be to control them—and to make a case for more funding when new scope emerges. It’s always wise to list up all the assumptions and exclusions that can affect the results you’ve anticipated. Costs & Budget Once we discuss the specific milestones, we can ascertain how much each of them will cost. This will help you analyze the budget spend and what will you be doing for the client. Make sure the client knows what they’re spending for, is worth the spend, and fits their budget. Costs depend on what kind of business you’re working for. For charging clients, you’ll want to break out project costs at the phase or milestone level. It’s best to be transparent about expenses and the effort involved in controlling them further. Major Deliverables This includes a list of all of the project’s deliverables. Avoid misunderstandings by laying down the approval presentation during the project, as well as the end deliverable. Constraints Constraints are limitations of a project like a scope, quality, budget, schedule, or resources. They’re known as triple constraints. These limitations are established at the start of your project. You must also work within their limits. Final Agreement Once you create the document, it’s time for the final send-off to your customer. The final agreement must be sent and approved before creating a project plan and commencing the project. After all, you wouldn’t want to get an incorrect requirement and start over. Since scope-related queries crop up throughout the project phase, it’s better to preserve this document somewhere safe. Join 10,000+ Project Managers Who Manage Their Work Using Orangescrum Sign Up – It’s Free! Carve out a Project Scope Document! The absence of a single project work document impacts an entire project. This document protects your team from confusion about the project process. Get a free trial of your own Project Management Tool, Orangescrum. Help your remote team of Project Managers! Get Started for Free!