Best Project Management Software in 2023

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The industry is already shifting towards remote work. Managing projects with geographically dispersed team members is becoming the new norm. If we add that to the existing complexity of the work it becomes evident to adopt a project management software to give structure to the project chaos.

It can ease team interaction and eliminate roadblocks pertinent to remote collaboration.

There are multiple collaboration tools available in the industry that can baffle business owners. This is why I have reviewed and shortlisted the top 15 project management software in 2023.

Contents

Here are The Top 15 Project Management software in 2023?

1. Monday

Pricing Plans

Freemium
Basic ($8 per user/month)
Standard ($10 per user/month)
Pro ($16 per user/month)

(Source: monday)

Monday Work OS is a customizable platform that features easy-to-use building blocks that can be shaped to a team’s specific needs.

Teams can build their own ideal workflow to fit their task needs, be it for software development, project management, customer relationship management, or human resources.

Why I Picked Monday.com?

com offers solutions for businesses of all sizes irrespective of their budget.
Small teams with little revenue can enjoy essential features for free.
If you are a growing team in need of just the essential features such as task automation and advanced project tracking, you can effectively manage small projects for as little as $8 per user/month.

Standout features

Work OS Capabilities: Monday is often referred to as a “Work OS” because it provides a framework for managing various business functions beyond project management.
Multiple Project Views: It offers various views, such as Kanban, Gantt charts, timelines, and calendars. Users can switch between these views to visualize project progress and tasks in different ways, depending on their preferences.
Automation: The platform offers powerful automation features, enabling users to automate repetitive tasks and processes. This automation can save time and reduce manual errors, increasing overall productivity.
Mobile App: It provides a user-friendly mobile app, allowing team members to access and update project information on the go. This mobility is particularly useful for remote teams or professionals who frequently work outside the office.
Insights and Analytics: The platform offers detailed analytics and reporting features, allowing users to gain insights into project performance, team efficiency, and overall productivity. This data-driven approach helps in making informed decisions and improvements.

Pros and Cons

Pros	Cons
Comprehensive features for collaboration	Complex pricing structure
Multiple integration features	Essential PM features such a Gantt Charts are locked till the mid-level plan
Easy customization of workflows and boards	Too many features for small teams

2. Jira Software

Pricing Plans

Freemium
Standard ($7.75 per user/month)
Premium ($15.25 per user/month)
Enterprise Edition

(Source: atlassian)

Jira is a workflow management and team-tracking software designed to make team planning and product building easier.

The Jira software is suitable for the IT, marketing, and finance industry who want to create and track tasks as well as automate various repetitive actions.

Why I Picked Jira?

There are many things I love about Jira including its intuitive and easy-to-use functionalities.

Jira makes task tracking and team communication easier as all workflows are managed under one platform.
Jira features multiple dashboard views that give great visualization to analyze workflow progress in a snapshot.

Standout features

Roadmaps and Release Planning: Jira offers roadmaps to visualize project timelines and dependencies. Teams can plan releases and track progress toward project milestones effectively.
Issue and Bug Tracking: its core functionality is issue and bug tracking. It provides a centralized platform for teams to report, track, and prioritize bugs, tasks, and other project-related issues.
Service Management (Jira Service Management): Jira Service Management (formerly known as Jira Service Desk) is an extension of Jira that focuses on IT service management, enabling teams to handle service requests, incidents, and problem management.
Advanced Reporting and Analytics: It provides extensive reporting and analytics features, offering insights into team performance, project progress, issue resolution time, and other key metrics. This data-driven approach helps teams identify bottlenecks and optimize their processes.
Advanced Search and Filtering: The tool also offers powerful search and filtering capabilities, making it easy to locate specific issues, tasks, or projects within the system quickly.

Pros and Cons

Pros	Cons
Free plan for up to 10 Users with essential features	Limited support for lower-tier plans
Integration with development tools such as GitHub and Figma	Steep learning curve
Easy customization of workflows and boards	Limited interface customization
Resource management feature with higher tier plans	Complex for small teams

3. ProofHub

Pricing Plans

Essential ($45 per month)
Ultimate ($89 per month)

(Source: ProofHub)

ProofHub is an all-in-one project management tool that provides advanced features to eliminate the need of handling multiple tools for project tracking.

ProofHub supports custom workflows to meet project needs which includes features such as table view, Kanban boards, team collaboration, communication, project templates, file version control and more under one roof.

Why I Picked ProofHub?

ProofHub is a cloud-based project management and team collaboration tool suitable for various industries and teams of all sizes.
It is one of the most feature-rich project management tools that makes easy handling of project flows.

Standout features

File Version Control: ProofHub offers file versioning, which means that whenever a file is edited or updated, the previous versions are saved and can be accessed later if needed. This feature helps avoid confusion caused by multiple versions of the same file.
Discussions and Notes: Users can have threaded discussions on tasks, projects, and documents, keeping all project-related conversations organized and accessible. Additionally, the Notes feature allows team members to jot down ideas or important points quickly.
Online Proofing: For creative teams and designers, ProofHub provides an online proofing tool. Team members can upload designs, images, or documents and collaborate in real-time by adding comments and annotations
Custom Workflows: ProofHub allows users to create custom workflows tailored to their specific project needs. This feature enables teams to define and visualize the stages and steps of their projects, making it easier to track progress and identify potential bottlenecks.

Pros and Cons

Pros	Cons
File versioning ensures no data is ever lost	Limited integrations
Real-time collaboration with discussions, notes, and online proofing	Steep learning curve
Create custom workflows to meet specific project requirements	Competitive pricing – Small teams may find it expensive
The tool provides built-in time tracking to log work hours	Limited features in mobile apps

4. Orangescrum

(Source: Orangescrum)

Orangescrum is an all-inclusive project and task management software designed for teams of all sizes.

Orangescrum supports multiple industry-specific functions such as human resources, education, healthcare, product development, software development, and more.

The tool gives project managers full visibility and control over their project progress, task management, time tracking, and issue fixing.

Why I Picked Orangescrum?

I picked Orangescrum for its easy set-up and onboarding process. It supports all aspects of project development and caters to a wide category of industry functions.

It supports Scrum and Kanban project view and offers third-party integration with Slack, GitHub, Google Calendar, Dropbox, Google Drive, and more.

Pricing and features

Startup: The startup plan comes with features ideal for startups, and costs $9 per month for 10 users. It enables small teams to keep track of their project progress: The Startup plan includes features such as a Gantt chart, Invoice Management, Custom Task Status, and Task Reminder with 5 GB of data storage.
Professional Plan: The professional plan costs $4 for each user added after 10 users. It comes with additional project management features including Timesheet, Bug Tracking, Skill Management, Resource allocation, In-app chat, and GitHub integration with 10 GB of data storage.
Enterprise Plan: Orangescrum’s Enterprise Plan provides customized pricing for larger teams who get added benefits of priority support, a dedicated account manager, Setup assistance, app training, and custom branding control.
Orangescrum is available with a free-forever plan for teams with 3 members which comes with essential features such as Unlimited Projects, Unlimited Tasks, Unlimited Subtasks, Time Tracking, and 100 MB data storage.

Standout features

Third-party Integrations: Orangescrum integrates with various third-party tools and services, such as Google Drive, Dropbox, GitHub, Slack, and more, enhancing its functionality and connectivity with existing tools.
Email Integration: Orangescrum integrates with email services, allowing users to create tasks, update statuses, and comment on tasks directly from their email inbox.
Calendar View: The calendar view provides a centralized view of all project activities, deadlines, and milestones, helping users plan and manage their schedules effectively.
Agile Project Management: The tool supports agile project management methodologies, including Scrum and Kanban boards, allowing teams to manage projects with iterative development cycles efficiently.
Resource Management: The tool allows managers to allocate and manage resources efficiently. Moreover, users can track resource availability, and workload, and assign tasks based on team members’ capacity.

Pros and Cons

Pros	Cons
Workflow customization allows users to create custom workflows to match specific project needs.	Orangescrum mobile app has limited features and functionalities
Built-in time tracking capabilities enable users to monitor and log time spent on tasks.	Price is considered higher for smaller teams. The free plan provides limited features.
Supports agile methodologies such as Scrum, Kanban flows
Best-in-class customer support

5. Asana

Pricing Plans

Basic (Free Forever)
Premium ($10.99 per user per month)
Business ($24.99 per user per month)

(Source: Asana.com)

It is a work management tool that enables project managers and team members to easily project management and task tracking.

It provides teams with a feature-rich workspace that enables users to create and assign tasks, create project development plans, track project progress, and customize workflows depending on the project’s needs.

Why I Picked Asana?

I love Asana for its customizable workflows and compatibility with third-party tools such as Slack, Microsoft Teams, Jira, Salesforce, HubSpot, and more.
The free version of Asana works well with up to 15 users and also gets a comprehensive range of features that enable you to manage projects effectively.
Asana enables you to comment on tasks and projects, which also includes in-app chats for conversations and even group chats.

Standout features

Task Dependencies: Asana allows users to set task dependencies, ensuring that team members know the order in which tasks should be completed. This feature helps prevent bottlenecks and ensures a smooth flow of work.
Forms: With these forms, teams can create structured templates to gather project requests or feedback from clients or team members. This feature streamlines the process of collecting information and ensures consistency.
Portfolios: Asana’s Portfolio feature enables users to get a high-level view of multiple projects and their status in one place. This is particularly helpful for project managers and stakeholders overseeing multiple initiatives.
Automation: The tool offers automation capabilities that allow users to set up rules to trigger actions automatically, saving time and effort on repetitive tasks.
Goal Setting: Asana enables users to set goals and objectives for projects or teams, aligning everyone towards a common purpose and vision.

Pros and Cons

Pros	Cons
Visual project planning	Complex interface and navigation
Task automation capabilities	Limited time tracking capabilities
Integration with a comprehensive list of third-party apps	Limited chat capabilities
Progress tracking and reporting functionalities	Expensive pricing for small teams

6. ClickUp

Pricing Plans

Free Forever (Free for personal use)
Unlimited ($5 per member per month)
Business ($12 per member per month)
Business Plus ($19 per member per month)

(Source: Clickup)

ClickUp is a multifaceted project management app designed to cater to various workflows including Project Management, Engineering, Sales, Marketing, Finance, HR, IT, and more.

The platform supports various third-party integrations such as Excel, To-do List, Asana, Wrike, and more to increase your app’s capabilities.

Why I Picked ClickUp?

ClickUp offers multiple views to manage multiple business workflows such as customer communication, software development, human resource management, sales, and more.
The tool enables all team members to manage their project functions on a single page.
ClickUp’s versatility enables companies to manage all project-related tasks using just one app.

Standout features

Multifaceted Platform: ClickUp serves as an all-in-one platform, accommodating various workflows and industries, including Project Management, Engineering, Sales, Marketing, Finance, HR, IT, and more.
Agile Project Management: With features like Sprint Lists, Burndown Charts, and Velocity Tracking, ClickUp supports agile project management methodologies for teams looking to work in iterative cycles.
Goals and OKRs: ClickUp facilitates goal setting and tracking through its Goals feature, enabling teams to align their efforts with strategic objectives and monitor progress.
Docs and Wikis: It provides a built-in documentation feature, allowing teams to create and store important project-related information.
Multiple Views: The project management tool offers various views, including List view, Board view (similar to Kanban boards), Calendar view, Box view (for timeline planning), Mind Maps, and more. This diversity of views allows teams to work in their preferred mode and fosters better collaboration.

Pros and Cons

Pros	Cons
High level of customization	Steep learning curve
A comprehensive range of features	Occasional performance issues
Integration with a comprehensive list of third-party apps	Complex features
Supports agile project management capabilities	Limited features in the Free version

7. Airtable

Pricing Plans

Free (Up to 5 Team members)
Plus ($10 per user per month)
Pro ($20 per user per month)

(Source: airtable)

Airtable is a cloud-based project management tool that brings the features of a spreadsheet and the functionality of a database together to create an easy task-tracking and data-mapping tool for efficient project management.

The tool allows project managers to create spreadsheet-like tables which can be customized based on various data types. Various tables can also be linked or mapped to toggle between task views when needed.

Why I Picked Airtable?

Airtable is a capable task management tool with powerful filtering, sorting, and grouping features along with features to create forms, for team collaboration and viewing task progress.
Airtable brings essential project management features using simple-to-use functionalities suitable for a varied project types.

Standout features

Customizable Database: Airtable’s core feature is its customizable database. Users can create tables and define their own fields, such as text, attachments, check boxes, dates, links to other records, and more. This flexibility allows teams to tailor the database structure to their specific project requirements.
Multiple Views: It offers multiple views, such as Grid view (spreadsheet-like), Calendar view, Kanban view, Gallery view (for image-focused projects), and Form view (for data entry). These views provide different ways to visualize and interact with the data.
Linked Records: The project collaboration tool allows users to link records from one table to another, creating relationships between different datasets. This feature is powerful for cross-referencing and maintaining data consistency.
Collaborative Editing: Teams can collaborate in real-time within Airtable, making it easy to update records, comment on items, and discuss project details within the platform.
Formula Fields: Airtable includes formula fields that enable users to perform calculations and automate data processing. Formulas can help with calculations, date calculations, conditional formatting, and more.

Pros and Cons

Pros	Cons
Multiple views such as Grid view, Calendar view, Kanban view, etc.	Steep learning curve
Create relational databases with records linking	Provides basic reporting features
Mobile app allows users to manage projects on the go	Lack of advanced permissions and access control options
Flexible platform to handle various projects

8. Wrike

Pricing Plans

Freemium
Team ($9.80 per user per month)
Business ($24.80 per user per month)

(Source: Wrike)

Wrike is a cloud-based workflow management tool designed for remote teams who want to be on the same page.

The tool offers classic project workflow views such as Kanban view, list view, and Gantt chart.

The customizable dashboard gives a 360-degree view of the complete project lifecycle with real-time insights on work progress, and team performance.

Why I Picked Wrike?

Wrike offers pre-built workflows for various teams in a project such as product development, event management, onboarding, and more under one tool.
Wrike appeals to various teams working on creative, consultants, engineering, marketing, sales, and IT.

Standout features

Dynamic Request Forms: Wrike offers dynamic request forms that enable teams to receive project requests from stakeholders, clients, or team members. Consequently these customizable forms capture all the necessary information needed to initiate new projects, streamlining the request process.
Workflow Customization: The cloud project management software allows users to create custom workflows to match their specific project management processes. Consequently you can define the stages of your workflow, automate task transitions, and set up conditional paths based on task attributes.
Gantt chart Interactive: Wrike’s Gantt chart offers an interactive and visual way to plan and manage projects. Users can adjust task duration, dependencies, and deadlines directly on the Gantt chart to visualize project timelines more effectively.
Time Tracking and Reporting: The collaboration tool includes built-in time tracking capabilities, allowing team members to log the time spent on tasks and projects. Furthermore this data can then be used to generate insightful reports on project progress, resource allocation, and team performance.
Document Collaboration: Wrike’s document collaboration feature enables teams to work together on files, documents, and attachments in real time. Users can comment, make edits, and review documents without the need for external tools.

Pros and Cons

Pros	Cons
Customizable dashboards and reports	Dependency on email notification
Integrate with popular third-party tools	Limited time tracking capabilities
Mobile app allows users to manage projects on the go	Basic features in the Free plan.
Suitable for a wide range of industries and teams	Limited customization

9. Trello

Pricing Plans

Free
Standard ($5 per user per month)
Premium ($10 per user per month)
Enterprise ($17.50 per user per month)

(Source: Trello)

Trello is a simple but powerful Kanban style project management tool capable of handling large teams and is the go-to application for many project members.

The tools offer multiple dashboard views such as Timeline, Table, Calendar, and Map.

Why I Picked Trello?

Trello offers essential project management features without making a hole in your wallet.

Some key features include Zapier integration, task automation, analytics, reporting, file management, board, timeline and table views.

Trello enables team members to create rules for automating various tasks and processes.

Standout features

Activity Log: Trello maintains a comprehensive activity log within each card, showing all changes, comments, and actions performed on the card, which helps team members stay updated on task progress.
Drag-and-Drop Interface: Trello’s intuitive drag-and-drop interface makes it easy to rearrange cards, change due dates, assign members, and move tasks between different lists, providing a seamless task management experience.
Labels and Color-Coding: Users can apply labels and color-coding to cards to categorize and prioritize tasks. In other words this feature helps team members quickly identify task types or priorities at a glance.
Attachments and Integrations: Trello allows users to attach files directly to cards, facilitating easy access to relevant documents. Additionally, Trello integrates with various third-party apps, such as Google Drive, Dropbox, Slack, and more, for enhanced collaboration.
Checklists and Due Dates: Within each card, users can create checklists to break tasks into smaller subtasks, track progress, and ensure nothing is overlooked. Due dates can also be set to keep tasks on schedule.

Pros and Cons

Pros	Cons
Intuitive interface	Limited project management features
Visual task management	No built-in time tracking capabilities
Interactive mobile app	Limited reporting and analytics
Cross-platform availability

10. Zoho

Pricing Plans

Free
Premium ($5 per user per month)
Enterprise ($10 per user per month)

(Source: Zoho)

With Zoho Projects you can plan, collaborate, manage, and track various processes in a project from a single platform.

Zoho Projects makes team and client communication effective with features such as forum, feed and discussion boards.

It features a Gantt chart which assists project manager’s break down large projects and plan project progress in detail.

Why I Picked Zoho Projects?

You can get started on Zoho Projects for free which enables up to 3 team members to collaborate.
The paid version starts at just $5 per user per month.
Some of the key features of Zoho Projects include task visualization in list, board and Gantt chart views, third-party integrations, timesheet management, invoicing, budgeting, task automation, custom layout, sprint dashboard, and more.

Standout features

Integration with Zoho Apps: Zoho Projects seamlessly integrates with other Zoho apps, such as Zoho CRM, Zoho Analytics, Zoho Invoice, and more. Above all this integration streamlines data sharing and enhances collaboration between different departments.
Blueprint: It offers a unique feature called “Blueprint,” furthermore allowing users to create project templates with predefined tasks and workflows. This saves time and effort when setting up similar projects in the future.
Time sheets and Billing: This cloud project management software includes timesheet tracking, making it easy for team members to log their hours worked on tasks. This feature is especially valuable for billing clients based on hours worked.
Task Dependency and Critical Path: Zoho Projects allows users to set task dependencies, which means that certain tasks cannot start until their prerequisite tasks are completed. It also identifies the critical path, which is essential for project scheduling and identifying potential delays.

Pros and Cons

Pros	Cons
Integration with Zoho apps	Complex user interface
Advanced bug tracking and issue management	Vast array of features gives it a steep learning curve
Document version control	Zoho mobile app have limited features
Forums and feeds for effective team communication

11. Teamwork

Pricing Plans

Free Forever (Up to 5 users)
Starter ($5.99 per user per month)
Deliver ($9.99 per user per month)
Grow ($19.99 per user per month)

(Source: Teamwork)

Teamwork is a versatile project management tool designed keeping team-client collaboration in mind.

It offers additional billing and invoicing functionality that brings transparency in project delivery and client communication.

The tool also provides time tracking, workload management and multiple project views for efficient team collaboration.

Why I Picked Teamwork?

Teamwork features a simple and intuitive UI for effective communication between team members, project managers and clients.
With added features such as budgeting, billing and invoicing Teamwork makes up for a one-stop project management tool for business of all sizes and industries.

Standout features

Teamwork Spaces: Teamwork Spaces is a knowledge management and documentation feature that allows teams to create and maintain project-specific wikis, knowledge bases, and documentation. Moreover this feature helps teams organize and centralize essential project information for easy reference.
Built-in Help Docs: It includes Help Docs, a built-in feature that allows teams to create and share user guides, FAQs, and help documentation with team members and clients. Consequently this helps in providing comprehensive support and onboarding information to all stakeholders.
Task Dependencies and Multiple Timelines: The task management software allows users to set task dependencies and create multiple timelines, enabling teams to visualize various project aspects simultaneously and better manage complex projects.
Risk Register: Teamwork’s Risk Register allows teams to identify, assess, and manage project risks effectively. Meanwhile teams can document potential risks, assign risk owners, and implement mitigation strategies.

Pros and Cons

Pros	Cons
Multiple project views such as list view, board view, Gantt chart view etc.	Complex user interface which could overwhelm some users
Create customizable dashboard with custom widgets	Limited reporting capabilities
Risk register feature to help identify, assess, and manage tasks on the go
Integration with multiple third-party apps and tools

12. KissFlow

Pricing Plans

Small Business ($15 per user per month)
Corporate ($20 per user per month)

(Source-Kissflow)

Kissflow is a collaborative project management tool that features simple-to-use drag-and-drop features to create and track project development progress.

Team members can design their own work flow as well as choose from predefined templates.

Kissflow project management features focus more on team collaboration and communication and eliminates unnecessary tracking tools to enable team members deliver quality work effectively.

Why I Picked Kissflow?

Kissflow offers multiple features uncommon to other project manager software such as 400+ workflow templates, no-code visual studio to automate workflows.
The project management app integrates with other tools such as Gmail, Slack, Dropbox, HubSpot, and Zapier.
With its smart form automation feature you can automate the way you collect, store and share information among your team members.

Standout features

No-Code Visual Studio: One of the most unique features of Kissflow is its no-code visual studio, which moreover allows users to design and customize their workflows and business processes without the need for coding or technical expertise. This furthermore empowers business users to create and modify workflows to fit their specific project needs.

400+ Workflow Templates: It offers a wide range of pre-built workflow templates for various business processes, including project management. Moreover these templates can be customized to match the unique requirements of different projects and industries.

Third-Party Integrations: It integrates with several third-party applications, such as Slack, Gmail, Google Drive, Microsoft Teams, and more. Furthermore this integration capability enables seamless data exchange and enhances collaboration with other tools used by the team.

Smart Forms and Data Collection: Kissflow allows users to create smart forms with conditional logic and validation rules, enabling efficient data collection and process initiation. In addition this feature is beneficial for project initiation and data gathering during the project lifecycle.
Task Automation: The project management software also enables users to automate repetitive tasks and actions, streamlining the project workflow and reducing manual intervention. Furthermore automation can help in ensuring consistency and efficiency in project execution.

Pros and Cons

Pros	Cons
Agile project management features	Limited project management features
Third-party integration	Customization complexity
Task automation	Limited reporting capabilities
Mobile app features

13. nTask

Pricing Plans

Premium ($3 per user per month)
Business ($8 per user per month)

(Source: ntaskmanager)

NTask features a simple interface to track time, collaborate with team members and has an easier learning curve for new users.

The tool provides limited third-party integration but facilitates effective project management with features such as time tracking, project dashboard view, and real-time communication such as live chat, embedded videos, attach document and more collaborative features.

Why I Picked nTask?

nTask is one of the best project management tools that I have worked with, I liked its intuitive interface and uncompromising customer support furthermore bolstering my preference for nTask .
It provides a simple project overview without cramping the page with too much information that most team members don’t need.
nTask offers one of the best time tracking features in the industry which many companies employ to calculate billable work hours.

Standout features

Task Dependencies: nTask allows users to set task dependencies, meaning that certain tasks cannot start until their prerequisite tasks are completed. This feature helps in better project planning and scheduling.

Time Tracking: The project collaboration tool has built-in time tracking capabilities that allow users to log their work hours against tasks. Consequently this feature is beneficial for tracking project progress and managing billable hours.

Risk Management: nTask includes risk management features that allow users to identify, assess, and manage project risks effectively. Moreover, users can document potential risks, assign risk owners, and implement mitigation strategies.

Kanban Boards: It offers Kanban boards that provide visual representations of task progress and workflow. To clarify users can move tasks across different stages, making it easy to monitor the status of tasks.
Collaboration and File Sharing: The PM tool facilitates collaboration among team members through built-in chat, comments, and file-sharing features, promoting seamless communication and document sharing

Pros and Cons

Pros	Cons
User-friendly interface	Steep learning curve
Collaboration and file sharing	Limited reporting capabilities
Risk management	Limited integration
Time tracking

14. Scoro

Pricing Plans

Essential ($26 per user per month)
Standard ($37 per user per month)
Pro ($63 per user per month)

(Source: scoro)

Scoro is an all-inclusive platform which includes product management, CRM, HRM, expense management and much more under one roof.

The feature-rich tool makes it ideal for large enterprises managing large remote teams.

Long story short – Scoro can manage all aspects of your business from one portal.

Why I Picked Scoro?

Scoro’s all-inclusive approach makes it ideal for teams who don’t want to toggle between multiple apps to execute their business operations.
If you want to manage all your business functions using just one tool, then Scoro is your one stop solution.

Standout features

All-in-One Solution: Scoro combines project management, CRM, billing, time tracking, and reporting features in a single platform. Likewise this integrated approach streamlines business processes and reduces the need for using multiple tools.
Customizable Workflows: It allows users to create and customize workflows that align with their specific project management processes and methodologies. Certainly this flexibility enables teams to adapt the software to their unique needs.
Project Planning and Scheduling: The Project collaboration tool provides Gantt charts for project planning and scheduling, consequently allowing users to visualize project timelines, dependencies, and resource allocation.
Task Management: The task management software offers comprehensive task management features, including task creation, assignment, priorities, deadlines, and task dependencies. Users can also set task milestones and track progress.
Resource Allocation: Scoro enables effective resource allocation by providing a clear overview of team members’ availability and workload. Consequently this feature helps in optimizing resource allocation for efficient project execution.

Pros and Cons

Pros	Cons
All-in-one project management features	Application feature complexity
Customizable workflow	Limited project-centric capabilities
Project budgeting features	Limited mobile app capabilities
Time tracking and billing features

15. WorkZone

Pricing Plans

Team ($24 per user per month)
Professional ($34 per user per month)
Enterprise ($43 per user per month)

(Source: www.workzone)

WorkZone is a versatile project management tool that can support varied teams such as product development, engineering, IT, marketing, advertising and other functions.

Team members handling multiple aspects of project development can benefit from the intuitive interface, visual dashboard, team collaboration features such as: file versioning, image makeup, file sharing, and more from a single platform.

Why I Picked WorkZone?

WorkZone offers tons of advanced features in its entry-level package justifying its high price point.
WorkZone makes it easier for companies to manage large-scale projects at ease with its team collaborative functionalities and cross-project capabilities.

Standout features

Advanced Document Management: WorkZone provides robust document management capabilities, allowing teams to store, organize, and collaborate on project-related documents within the platform. Moreover, users can create folders, version control documents, and set permissions for different team members.
Image Markup: The PM tool offers a unique image markup feature that allows users to annotate images directly within the platform. This feature is especially useful for teams working on design, marketing, or creative projects.
Cross-Project Capabilities: It enables users to view and manage multiple projects simultaneously with its cross-project capabilities. This feature provides a high-level overview of all projects and helps in resource allocation and project prioritization.
Flexible Work Views: WorkZone provides different work views, such as List, Gantt, and Kanban, giving users the flexibility to choose the view that best suits their project management preferences.
Email Integration: The project management software offers email integration, allowing users to send and receive project-related emails directly within the platform. In addition, this feature centralizes communication and reduces the need to switch between email and the project management tool.

Pros and Cons

Pros	Cons
Advanced document management	Limited third-party integration
Cross-project capabilities	Steep learning curve
Email integration	Higher pricing compared to other PM tools
Customization work views

16. Adobe Workfront

(Source: business.adobe.com)

Pricing Plans:

Adobe Workfront offers customized pricing based on the specific needs of your organization.

Adobe Workfront is a robust project management and work management platform that helps teams streamline their workflows, improve collaboration, and deliver projects on time. It integrates seamlessly with other Adobe products and offers a comprehensive set of features for project planning, tracking, and reporting.

Why I Picked Adobe Workfront?

Adobe Workfront stands out for its robust project and portfolio management capabilities.
It’s a comprehensive solution that caters to both small teams and large enterprises.
It integrates seamlessly with Adobe Creative Cloud, making it a favorite among creative teams.

Standout Features of Adobe Workfront:

Advanced project and portfolio management: Adobe Workfront offers advanced project and portfolio management capabilities that enable organizations to oversee and optimize their entire project landscape.
Integration with Adobe Creative Cloud for creative projects: One of the standout features of Adobe Workfront is its seamless integration with Adobe Creative Cloud. This integration is especially beneficial for creative teams working on design, marketing, or multimedia projects.
Workflow automation for increased efficiency: Adobe Workfront empowers teams to automate repetitive tasks and streamline their workflows
Real-time collaboration and reporting: Adobe Workfront places a strong emphasis on real-time collaboration and reporting to keep teams informed and aligned.

Pros and Cons

Pros	Cons
Scalable for organizations of all sizes	Pricing can be on the higher side
Excellent for creative teams	Steep learning curve for beginners
Strong reporting and analytics
Customizable to fit unique workflows

17. Smartsheet

(Source: smartsheet.com)

Pricing Plans:

Freemium: for one user
Pro: $7 per user/month
Business: $25 per user/month

Smartsheet is a versatile project management tool that combines the familiarity of a spreadsheet with powerful project management capabilities. It’s known for its flexibility and ease of use, making it a great choice for teams of all sizes.

Why I Picked Smartsheet:

Familiar spreadsheet interface for easy data entry and tracking.
Easily create and view Gantt charts for project timelines.
Share and collaborate on sheets in real-time.

Standout Features:

User-Friendly Interface: Smartsheet’s spreadsheet-like interface makes it an attractive option for those new to project management tools.
Customization: It offers a wide range of templates and customization options, allowing users to adapt the tool to their specific needs.
Automation: Smartsheet simplifies complex processes through workflow automation, improving efficiency.
Integration Capabilities: It integrates seamlessly with popular apps like Microsoft Teams and Google Workspace.

Pros and Cons

Pros	Cons
User-friendly interface.	May lack some advanced features required for complex projects.
Highly customizable with templates and automation.	Costs can add up as the team size grows.
Integration with popular productivity apps.

18. Microsoft Project

(Source: microsoft.com)

Pricing Plans

Project Plan 1: $10:00 user/month
Project Plan 3: $30:00 user/month
Project Plan 5: $55:00 user/month
Project Standard: $620 one-time license
Project Professional: $1030 one-time license

Microsoft Project is a well-established project management tool trusted by organizations globally. It provides a comprehensive suite of tools for project planning, scheduling, and collaboration.

Why I Picked Microsoft Project:

Create and manage project schedules with ease.
Efficiently allocate and track resources.
Seamlessly collaborate using familiar Microsoft apps.

Standout Features:

Integration with Microsoft 365: Microsoft Project seamlessly integrates with the Microsoft ecosystem, making it a top choice for organizations already using Microsoft products.
Strong Project Scheduling: It excels in task scheduling and resource management, ensuring projects stay on track.
Roadmap View: Visualize and share project progress with stakeholders using the roadmap view.
Task Dependencies: Set up task dependencies to ensure project sequencing.

Pros and Cons

Pros	Cons
Trusted and established tool.	May be complex for beginners.
Strong integration with Microsoft apps.	On-premises versions can be costly.
Suitable for large-scale projects.

19. Basecamp

(Source: basecamp.com)

Pricing Plans:

Personal: $0 for 20 users
Business: $83.25 for unlimited users

Basecamp is a project management and team collaboration tool known for its simplicity and emphasis on communication. It provides a central hub for teams to work together on projects.

Why I Picked Basecamp:

Create to-do lists for tasks and assign responsibilities.
Foster team discussions and collaboration.
Easily share files and documents within projects.
Keep track of project milestones and deadlines.

Standout Features:

User-Friendly: Basecamp’s user-friendly interface and minimal learning curve make it an ideal choice for small to medium-sized teams.
Affordable Pricing: Its flat-rate pricing is budget-friendly for teams on a tight budget.
Team Communication: Basecamp excels in facilitating team communication through to-do lists, message boards, and schedules.
File Sharing: Easily share files and documents within projects.

Pros and Cons

Pros	Cons
User-friendly and minimal learning curve.	It is complex for beginners.
Affordable flat-rate pricing.	Not suitable for complex project structures.
Excellent for team communication.

20.Notion

(Source: notion.so)

Pricing Plans

Free: Free Unlimited bases
Plus: $8 per seat/month
Business: $15 per seat/month

Notion is a versatile and highly customizable project management software that goes beyond traditional task tracking. It serves as an all-in-one workspace that combines note-taking, database management, task management, and collaboration tools into a single platform.

Why I Picked Airtable:

Create personalized workspaces and pages tailored to your projects and needs.
Build databases, link records, and create relationships to manage structured data effectively.
Utilize to-do lists, boards, and calendar views to track tasks and deadlines.
Access a library of templates for various use cases, including project planning and knowledge management.

Standout Features:

Flexibility and Customization: Notion’s standout feature is its unparalleled flexibility and customization. It provides users with the tools to build their own unique project management system. Whether you prefer a simple to-do list or a complex database, Notion can accommodate your workflow.
All-in-One Workspace: I chose Notion because it consolidates various functions into a unified workspace. You can seamlessly transition from jotting down project ideas to creating tasks, tracking progress, and collaborating with team members without switching between multiple tools.
Database and Knowledge Management: Notion’s database capabilities allow you to structure data, create relational databases, and connect information, making it an ideal choice for knowledge management alongside project management.
Intuitive Interface: Notion’s user-friendly interface and drag-and-drop functionality simplify task and project management. This makes it an excellent choice for both individuals and teams, including those new to project management software.
Collaboration Features: Notion offers robust collaboration features, including real-time editing, commenting, and integration with popular communication tools like Slack. This fosters efficient teamwork and communication within projects.
Integration and Accessibility: Notion integrates with various third-party apps and services, expanding its functionality. Additionally, it’s accessible across devices and operating systems, ensuring that your project management tools are always at your fingertips.

Pros and Cons

Pros	Cons
Customize it to suit various project management needs.	Free version has limitations, and the pricing for premium is expensive
Reducing the need for multiple tools.	Notion lacks native Gantt chart functionality
Create rich, multimedia-rich project documentation, including text, images, tables, files etc.	Limited mobile app functionalities
Integrate Notion with third-party apps

21. GanntPro

(Source: ganttpro.com)

Pricing Plans

Basic: $7.99 per user per month
Pro: $12.99 per user per month
Business: $19.99 per user per month

GanttPro specializes in Gantt chart visualization and project planning. It is designed for teams that heavily rely on visual timelines for project management.

Why I Picked GanttPro:

Easily create, modify, and manage Gantt charts.
Assign and track resources on the timeline.
Admins can set user permissions and access levels to ensure that team members only have access to the information they need.
Users can set and track milestones to mark significant project achievements or deadlines.

Standout Features:

Specialized Gantt Chart Management: GanttPro stands out as a dedicated tool for creating and managing Gantt charts, making it perfect for projects with intricate timelines.
User-Friendly Timeline Interface: Its user-friendly interface simplifies timeline visualization and management, making it accessible to a broad range of users.
Templates for Common Projects: GanttPro provides pre-designed templates for common project types, reducing setup time.
Real-time Collaboration: Collaborate with team members on project timelines in real-time.

Pros and Cons

Pros	Cons
Specialized in Gantt Chart management	Has a steep learning curve and can take some time to get acquainted with the software
Timeline visualization with easy-to-use interface	Limited integration with third-party software
Suitable for diverse project types.

22. TeamGannt

(Source: teamgantt.com)

Pricing Plans

Lite: $19 per month per manager
Pro: $49 per month per manager
Enterprise: $99 per month per manager

TeamGantt, as the name suggests, is another project management tool that specializes in Gantt chart visualization and project scheduling. It focuses on simplicity and collaboration.

Why I Picked TeamGantt:

Users can create and organize tasks within the Gantt chart, assign responsibilities, set due dates, and track task progress
Establish task dependencies to ensure that one task cannot start until its predecessor is completed, helping maintain project sequencing.
Allocate and manage project resources efficiently, ensuring that team members are appropriately assigned to tasks.
TeamGantt provides pre-designed templates for common project types, helping users kickstart their projects.

Standout Features:

Intuitive Gantt Charts: TeamGantt offers a highly intuitive and user-friendly interface for creating and managing Gantt charts, making it accessible to all team members.
Collaboration Tools: The tool provides collaborative features that facilitate team discussions and decision-making directly within the Gantt chart interface.
Drag-and-Drop Functionality: Easily adjust project timelines and dependencies with drag-and-drop functionality.
Integration with Other Tools: It integrates with various productivity apps for seamless workflow management.

Pros and Cons

Pros	Cons
Easy to set-up and user-friendly	Limited project management capabilities
Ideal for individuals and small teams	Pro features available only in the Premium version
Cross-platform accessibility ensures tasks are within reach

23. Todoist

(Source: todoist.com)

Pricing Plans

Freemium: For 5 active projects
Pro: $4 per month for 300 projects

Todoist is a task management tool that focuses on simplicity and efficiency. While it’s not a comprehensive project management tool, it excels in managing tasks and to-do lists.

Why I Picked Todoist:

Create and organize tasks with due dates and priorities.
Group tasks into projects for better organization.
Collaborate with team members on shared tasks and projects.
Access tasks from web, mobile, and desktop apps.

Standout Features:

Simplicity: Todoist is known for its simplicity and minimalistic design, making it easy for individuals and teams to manage tasks without unnecessary complexity.
Task Prioritization: It offers features for prioritizing tasks, setting due dates, and organizing projects, helping users stay on top of their workload.
Collaborative Features: Todoist’s premium version includes collaboration tools, allowing teams to share and work on tasks together.
Cross-Platform Accessibility: Access and manage tasks from various devices and platforms.

Pros and Cons

Pros	Cons
Highly customization and adaptable	Limited features and capabilities for complex projects
User-friendly interface	Cost can escalate with larger teams
Suitable for diverse project types

24. Nifty

(Source: niftypm.com)

Pricing Plans

Freemium: Unlimited team members
Starter: $39 per month for 10 members
Pro: $79 per month for 20 members
Business: $124 per month for 50 members
Unlimited: $399 per month for unlimited members

Nifty is a project management and team collaboration platform that combines task management, document sharing, and communication tools in one place. It aims to streamline project workflows.

Why I Picked Nifty?

Create, assign, and track tasks within collaborative workspaces.
Share and collaborate on documents and files.
Customize the view to show only the information relevant to your project, simplifying data presentation.
Stay informed about task assignments, updates, and project changes through email notifications.

Standout Features

All-in-One Solution: Nifty provides a comprehensive suite of project management tools, including task tracking, document sharing, and team communication, making it an all-in-one solution.
Collaborative Workspace: Create dedicated workspaces for different projects, keeping information organized and accessible.
Task Dependencies: Set task dependencies and milestones to ensure projects progress smoothly.
Time Tracking: Monitor time spent on tasks and projects to improve efficiency.

Pros and Cons

Pros	Cons
Comprehensive project management and collaboration features	Extensive feature set gives it a steep learning curve
Suitable for project types ranging for various projects	Cost can escalate with larger teams
Limited time tracking capabilities for better management

25. Zenhub

(Source: zenhub.com)

Pricing Plans

Freemium: 14 Day Free Trial
Teams: $8.33 USD per user per month

Zenhub is a project management tool tailored for software development teams. It integrates seamlessly with GitHub to enhance project visibility and workflow management.

Why I Picked Zenhub:

Enhance GitHub’s project management capabilities with additional features.
Visualize project progress with burndown charts.
Organize and track work using GitHub issues and epics.
Plan and communicate project roadmaps to stakeholders.

Standout Features:

GitHub Integration: Zenhub is an ideal choice for development teams heavily reliant on GitHub, as it enhances GitHub’s project management capabilities.
Burndown Charts: Visualize project progress with burndown charts, helping teams track and meet their goals.
Epics and Issues: Organize work using GitHub issues and epics, providing a structured approach to development projects.
Roadmaps: Plan and communicate project roadmaps to stakeholders effectively.

Pros and Cons

Pros	Cons
Seamlessly integrates with GitHub for software development teams	Limited in scope for software development projects
Agile-focused features such as burndown charts and epics	Not a suitable software for project outside the scope of software development
Best for teams using GitHub as their primary development platform

Orangescrum vs Asana vs Wrike vs Monday.com

	Orangescrum	Asana	Wrike	Monday.com
Pricing	Starting from $0 per month	Starting from $0 per month	Starting from $0 per month	Starting from $0 per month
Pricing Model	Per user	Flat Rate	Per user	Per user
Free Versions	YES	YES	YES	YES
Free Trial	YES	YES	YES	YES
Overall Rating	4.3/5	4.5/5	4.3/5	4.6/5
Ease of Use Rating	4.2/5	4.3/5	4.3/5	4.6/5
Customer Service Rating	4.2/5	4.3/5	4.3/5	4.5/5
Features Rating	4.1/5	4.3/5	4.2/5	4.4/5
Value for Money Rating	4.2/5	4.4/5	4.1/5	4.3/5
User Recommendations	70.2%	76.0%	70.7%	77.5%

Project Management Challenges

It is estimated that businesses lose up to 30% of resources due to inadequate project planning and miss communication and more due to project failures.

According to a 2020 report by Standish Group:

Only 31% of projects were successful
52% were challenged (experienced cost overruns, schedule delays, or did not meet all the original objectives)
17% failed (canceled before completion or delivered without being used).

Project Management Solution

Choosing the right project collaboration tool can significantly reduce your chances of project failures so spending 10% of your project development budget into project collaboration is not a bad deal.

According to a survey done by Capterra around 87% of project managers reported an increase in productivity, better time management and resource utilization after implementing project collaboration software.

Subsequently question arises how to choose the right project management software for productivity?

How to Choose the Best Project Management Software?

Define Your Project Requirements: Begin by identifying your project’s specific needs and requirements. Above all consider factors like the size of your team, the complexity of projects, collaboration needs, budget constraints, and any specific features essential for successful project execution.
Scalability and Flexibility: Choose a project management software that can scale with your organization’s growth and adapt to changing project demands. Consequently it should offer flexible features and customization options to fit your unique workflows.
User-Friendly Interface: A user-friendly interface is crucial for successful adoption and engagement. Subsequently look for software with an intuitive design and easy navigation to ensure that team members can quickly adapt to the tool.
Collaboration and Communication: Effective team collaboration is vital for project success. Therefore, select software that facilitates real-time communication, document sharing, and task collaboration to ensure seamless teamwork.
Project Tracking and Reporting: Robust tracking and reporting capabilities allow you to monitor project progress, identify bottlenecks, and make data-driven decisions. Therefore look for software that offers comprehensive reporting features for better project visibility.
Integration with Existing Tools: Ensure that the project management software integrates smoothly with your existing tools and systems. Undoubtedly seamless integration with apps like email, calendar, file-sharing platforms, and communication tools enhances efficiency and reduces the need for switching between applications.
Mobile Accessibility: Consider whether the software offers a mobile app or responsive web interface. Subsequently, mobile accessibility enables team members to stay connected and manage tasks on the go, increasing productivity and responsiveness.
Security and Data Privacy: Project management software often contains sensitive project data. Therefore choose a tool with robust security measures, data encryption, and compliance with industry standards to protect your information.
Customer Support and Training: Good customer support and training resources are essential for successful implementation and user adoption. In conclusion the software provider offers adequate training materials, documentation, and responsive customer support.
Trial and Evaluation: Before committing to a long-term contract, take advantage of free trials or demo versions of the software. Test the tool with a small team and evaluate how well it aligns with your project management needs, ease of use, and overall user experience.

Top 10 Things Project Managers Can Do Using Project Collaboration Tool

Using a project collaboration tool, you can streamline communication, improve organization, and enhance team collaboration for successful project execution.

Here are the top 10 things you can do using a project collaboration tool:

Task Management: Create, assign, and track tasks with due dates, priorities, and progress updates. Furthermore this helps team members stay organized and ensures everyone knows what they need to work on.
Document Sharing: Share project-related files, documents, and resources with team members in a centralized location. Moreover, this promotes easy access to important information and version control.
Real-Time Communication: Engage in real-time chat, discussions, and notifications within the tool facilitating quick and direct communication facilitates immediate problem-solving and keeps everyone updated.
Project Planning: Create project plans, set milestones, and define project timelines using Gantt charts or other planning tools. Unquestionably visualizing the project roadmap aids in effective planning and resource allocation.
Collaboration and Feedback: Enable team members to collaborate on tasks, exchange ideas, and provide feedback on project elements. This furthermore fosters a sense of teamwork and encourages creative input.
Time Tracking: Track time spent on tasks and projects, which is essential for accurate billing, project costing, and evaluating team efficiency.
Reporting and Analytics: Generate project progress reports, performance metrics, and other analytics to assess project health and identify areas for improvement.
Integration with External Tools: Integrate the collaboration tool with other apps and platforms, such as email, calendar, and file-sharing services, to streamline workflows and data exchange.
Access Control and Permissions: Manage user access and permissions to ensure that sensitive project information is available only to authorized team members.
Client Collaboration: Facilitate collaboration with external stakeholders, such as clients and vendors, by granting controlled access to project data and allowing them to provide feedback or track progress.

By leveraging the capabilities of a project collaboration tool, teams can work more efficiently, stay organized, and enhance overall project outcomes.

The tool becomes a central hub for all project-related activities, communication, and information, creating a collaborative environment that promotes productivity and project success.

What Are the Top Project Management Methodologies?

In software development companies, various project management methodologies are implemented based on the nature of the projects, team dynamics, and organizational preferences.

The top project management methodologies commonly used in software development companies include:

Agile: Agile is widely adopted in software development due to its iterative and incremental approach. It emphasizes flexibility, customer collaboration, and the delivery of working software in short iterations (sprints). To sum up Agile encompasses 12 principles which project managers follow to ensure successful project development. Additionally Scrum and Kanban are popular frameworks within the agile methodology.
Scrum: Scrum is a subset of Agile that focuses on teamwork, accountability, and delivering shippable product increment in short iterations called sprints. It is particularly suitable for software development teams working on complex projects.
Kanban: Kanban is a visual project management methodology which primarily promotes continuous delivery and workflow optimization. Furthermore software development teams use Kanban boards to visualize and manage tasks, ensuring a smooth flow of work.
Waterfall: Though traditional, the Waterfall methodology is still used in certain software development projects, especially when requirements are stable and well-defined. Furthermore, it involves sequential phases, starting with requirements gathering and ending with product delivery.
Lean: Lean principles, derived from manufacturing, are applied to software development specifically to optimize processes, reduce waste, and deliver value to customers more efficiently.
Extreme Programming (XP): XP is an agile methodology that emphasizes engineering practices and values, such as test-driven development (TDD), pair programming, and continuous integration.
Feature-Driven Development (FDD): FDD is a lightweight agile methodology especially emphasizing on iterative and incremental development. Furthermore, It is suitable for software development projects with frequent feature releases.
Hybrid Approaches: Many software development companies adopt hybrid methodologies, combining elements of Agile and traditional approaches to tailor the methodology to the specific needs of each project.

Conclusion

To choose the right project management software for your team, first consider a software adoption plan with attention to the monthly budget that you can allocate for integrating project collaboration software to your team.

On average project management software takes only 5% to 7% of the project budget. But it has higher ROI as the software enables project managers and team members to successfully develop projects and deliver on time.

Orangescrum is an all-inclusive project management software with features to support and manage all aspects of work management with cross-department functionalities. That is to say, starting from planning to execution, Orangescrum can handle all business workflows effortlessly.

See Orangescrum in Action, Learn the Full Range of Project Management Capabilities – Signup Today