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Know the Differences between On-Premise Vs Hosted Vs SaaS + How to Pick the Right Project Management Software for Your Business

Between On Premise Vs Hosted Vs Saas, Project Management Blog
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Project management software has become an essential part of any organization to manage its projects effectively. It helps to track the progress of each project, assign tasks to team members, and communicate with stakeholders.

In day-to-day life, project managers use that software to create and update project plans, set deadlines, and assign tasks to team members. They also use it to monitor the progress of the project and ensure that it is on track.

The software helps to streamline communication between team members, stakeholders, and clients. It provides a centralized platform where everyone can share information, ask questions, and provide updates.

Project management software also offers reporting and analytics capabilities, enabling project managers to track the progress of the project against the original plan, identify potential issues and risks, and take corrective action when necessary.

Contents

What is On-Premise, Hosted, and SaaS Software?

On-Premise software refers to software that is installed and run on local servers or computers within an organization’s premises. The organization is responsible for managing and maintaining the software and the hardware infrastructure it runs on.

Hosted software is also known as software that is hosted by a third-party provider and accessed through the internet. The provider manages and maintains the software and the infrastructure it runs on, and the organization pays for access to the software on a subscription basis.

SaaS software is often accessed through a web browser and can be easily scaled up or down based on the organization’s needs. This model provides the organization with the flexibility to use the software without incurring the costs and resources needed for managing and maintaining the infrastructure.

The choice of whether to use On-Premise, Hosted, or SaaS software depends on various factors, like the organization’s needs, budget, and IT capabilities.

On-Premise software can provide greater control and security but requires significant upfront costs and ongoing maintenance.

Hosted and SaaS software provide a more cost-effective and flexible solution but require reliance on a third-party provider for management and support.

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What is the main difference between On-Premise, Hosted, and SaaS Software?

The main differences are:

  1. Hosting and Infrastructure: On-Premise software is installed and hosted on local servers or computers within an organization’s premises, while Hosted and SaaS software are hosted by a third-party provider on the internet.
  2. Maintenance and Support: With On-Premise software, the organization is responsible for managing and maintaining the software and the hardware infrastructure it runs on. With Hosted and SaaS software, the provider is responsible for managing and maintaining the software and the infrastructure it runs on.
  3. Cost: On-Premise software requires significant upfront costs for purchasing and installing the software and hardware infrastructure, as well as ongoing costs for maintenance and upgrades. Hosted and SaaS software are generally offered on a subscription basis, with lower upfront costs and ongoing costs that are typically included in the subscription fee.
  4. Accessibility and Scalability: On-Premise software can be accessed only from within the organization’s premises, while Hosted and SaaS software can be accessed from anywhere with an internet connection. Hosted and SaaS software can also be easily scaled up or down based on the organization’s needs, while On-Premise software requires additional hardware and infrastructure for scaling up.

On-Premise Project Management Software

On-Premise Project Management Software refers to the software that is installed and hosted on local servers or computers within an organization’s premises. With On-Premise software, the organization has complete control and its infrastructure, including security, data backups, and system upgrades.

It can provide greater control and security for organizations that handle sensitive or confidential data. It also allows for greater customization and integration with other systems and software that are specific to the organization’s needs.

It requires significant upfront costs for purchasing and installing the software and hardware infrastructure, as well as ongoing costs for maintenance and upgrades. It also requires IT expertise to manage and maintain the software and infrastructure, which can be a challenge for small or resource-constrained organizations. Orangescrum On-Premise edition has all the above features according to your need.

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Advantages of On-Premise Project Management Software

Some of the advantages are,

  1. Control and Security: On-Premise software provides greater control and security for organizations that handle sensitive or confidential data. The organization has complete control over the software and its infrastructure, including security, data backups, and system upgrades.
  2. Customization and Integration: Allow for greater customization and integration with other systems and software that are specific to the organization’s needs. This can result in a more efficient workflow and better project outcomes.
  3. Cost: It can be more cost-effective than Hosted or SaaS software, especially for larger organizations or those with a long-term commitment to the software. It can also be more cost-effective for organizations that have already invested in IT infrastructure.
  4. Performance: It offers better performance, as it is not subject to internet connectivity issues or server downtime. This can be important for organizations that require high availability and reliability.

Disadvantages of On-Premise Project Management Software

Some of the disadvantages are:

  1. Upfront Costs: On-Premise software requires significant upfront costs for purchasing and installing the software and hardware infrastructure, as well as ongoing costs for maintenance and upgrades. This can be a significant barrier for smaller organizations with limited budgets.
  2. Maintenance and Support: It requires IT expertise to manage and maintain the software and infrastructure. This can be a challenge for smaller organizations with limited IT resources or expertise.
  3. Scalability: It can be difficult to scale up or down based on the organization’s needs. Scaling up may require significant additional hardware and infrastructure investments, while scaling down may result in underutilized resources.
  4. Accessibility: It can only be accessed from within the organization’s premises, which can be limiting for remote workers or teams that need to collaborate from different locations.
  5. Outdated Software: It may become outdated over time if the organization does not keep up with upgrades and maintenance. This can lead to compatibility issues with other software and systems.

When to use On-Premise Project Management Software

On-Premise Project Management Software may be a good fit for organizations that require a high degree of control, customization, and security over their project management software. It can be particularly useful for organizations that:

  1. Handle sensitive or confidential data that must be kept on-site for security reasons.
  2. Have already invested in IT infrastructure and have the necessary resources and expertise to manage and maintain the software.
  3. Require a high degree of customization and integration with other systems and software that are specific to the organization’s needs.
  4. Are operating in an industry or regulatory environment that requires a higher level of control and security over their data and software.
  5. Have a long-term commitment to the software and can justify the upfront costs and ongoing maintenance required for an On-Premise solution.

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Hosted Project Management Software

Hosted Project Management Software is a software solution where the software is hosted on a server that is owned and managed by a third-party provider. The provider is responsible for the maintenance and upkeep of the software, including updates, backups, and security. The software can be accessed by the organization over the internet, usually through a web browser or a client application.

It is also known as a cloud-based or web-based software solution.

Orangescrum is the best example of Hosted Project Management Software.

Advantages of Hosted Project Management Software

Some advantages are:

  1. Accessibility: Hosted software can be accessed from anywhere with an internet connection, making it an ideal solution for remote teams or teams that work from different locations. This allows for better collaboration and communication among team members.
  2. Low Upfront Costs: It typically requires lower upfront costs than On-Premise software, as the provider is responsible for maintaining and upgrading the software and infrastructure. This makes it an affordable solution for smaller organizations that may not have the budget for an On-Premise solution.
  3. Scalability: It can be easily scaled up or down based on the organization’s needs, as the provider can quickly allocate or deallocate resources as needed. This allows organizations to only pay for what they need, and to easily adjust as their needs change.
  4. Automatic Updates: It typically provides automatic updates to the software, ensuring that the organization always has the latest version without needing to manage updates themselves. This ensures that the software is always up to date and functioning properly.
  5. Integration: It often integrates with other software and systems, which can streamline workflows and increase productivity.

Disadvantages of Hosted Project Management Software

While Hosted Project Management Software offers many advantages, there are also some potential disadvantages to consider:

  1. Dependency on Internet Connection: Hosted software requires a reliable and stable internet connection to function properly. If the internet connection is slow or unavailable, it can impact the performance of the software and the productivity of the team.
  2. Limited Control: It is managed and maintained by the provider, so organizations may have limited control over the customization and configuration of the software. This may be a disadvantage for organizations that require a high degree of customization or have unique requirements.
  3. Security Concerns: It stores data on a third-party server, which may raise security concerns for some organizations. It’s important to ensure that the provider has proper security measures in place to protect the data.
  4. Subscription Fees: It is typically subscription-based, which means that organizations must pay a recurring fee to use the software. While this may be more affordable than an On-Premise solution, the ongoing costs can add up over time.
  5. Integration Limitations: While Hosted software often integrates with other software and systems, there may be limitations on the types of integrations and how they are configured. This can impact the efficiency and productivity of the team.

When to use Hosted Project Management Software

Hosted Project Management Software can be a good choice for organizations that:

  1. Have limited IT resources: Managed and maintained by the provider, so organizations do not need to allocate resources to maintain and upgrade the software and infrastructure.
  2. Need scalability: Easily scaled up or down based on the organization’s needs, as the provider can quickly allocate or deallocate resources as needed. This allows organizations to only pay for what they need, and to easily adjust as their needs change.
  3. Have remote teams: Accessed from anywhere with an internet connection, making it an ideal solution for remote teams or teams that work from different locations.
  4. Have a limited budget: It typically requires lower upfront costs than On-Premise software, as the provider is responsible for maintaining and upgrading the software and infrastructure. This makes it an affordable solution for smaller organizations that may not have the budget for an On-Premise solution.
  5. Need automatic updates: Typically provide automatic updates to the software, ensuring that the organization always has the latest version without needing to manage updates themselves.
  6. Want to increase collaboration and productivity: It often integrates with other software and systems, which can streamline workflows and increase productivity. This can help teams collaborate more efficiently and get more done.

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SaaS Project Management Software

SaaS Project Management Software is a cloud-based software delivery model where the software is hosted on a provider’s server and accessed through a web browser.

It is often provided on a subscription basis and allows organizations to manage their projects and collaborate with team members through a web-based interface. Orangescrum Asana, Monday, and Jira are some of the most popular SaaS project management software solutions providers.

Advantages of SaaS Project Management Software:

  1. Accessibility: SaaS project management software can be accessed from anywhere with an internet connection, making it an ideal solution for remote teams or teams that work from different locations.
  2. Low Upfront Costs: Typically requires lower upfront costs than On-Premise software, as the provider is responsible for maintaining and upgrading the software and infrastructure. This makes it an affordable solution for smaller organizations that may not have the budget for an On-Premise solution.
  3. Automatic Updates: Typically provide automatic updates to the software, ensuring that the organization always has the latest version without needing to manage updates themselves.
  4. Scalability: Easily scaled up or down based on the organization’s needs, as the provider can quickly allocate or deallocate resources as needed. This allows organizations to only pay for what they need, and to easily adjust as their needs change.
  5. Integration: SaaS project management software solutions often integrate with other software and systems, which can streamline workflows and increase productivity.

Disadvantages of SaaS Project Management Software:

  1. Dependency on Internet Connection: SaaS project management software requires a reliable and stable internet connection to function properly. If the internet connection is slow or unavailable, it can impact the performance of the software and the productivity of the team.
  2. Limited Control: SaaS software is managed and maintained by the provider, so organizations may have limited control over the customization and configuration of the software.
  3. Security Concerns: It stores data on a third-party server, which may raise security concerns for some organizations. It’s important to ensure that the provider has proper security measures in place to protect the data.
  4. Subscription Fees: It is typically subscription-based, which means that organizations must pay a recurring fee to use the software. While this may be more affordable than an On-Premise solution, the ongoing costs can add up over time.

When to use SaaS Project Management Software

SaaS Project Management Software can be a good fit for organizations that:

  1. Need accessibility: SaaS software can be accessed from anywhere with an internet connection, making it an ideal solution for remote teams or teams that work from different locations.
  2. Have a limited budget: It typically requires lower upfront costs than On-Premise software, as the provider is responsible for maintaining and upgrading the software and infrastructure. This makes it an affordable solution for smaller organizations that may not have the budget for an On-Premise solution.
  3. Need scalability: Easily scaled up or down based on the organization’s needs, as the provider can quickly allocate or deallocate resources as needed. This allows organizations to only pay for what they need, and to easily adjust as their needs change.
  4. Want automatic updates: The software providers typically provide automatic updates to the software, ensuring that the organization always has the latest version without needing to manage updates themselves.
  5. Have limited IT resources: It is managed and maintained by the provider, so organizations do not need to allocate resources to maintain and upgrade the software and infrastructure.
  6. Want to increase collaboration and productivity: It often integrates with other software and systems, which can streamline workflows and increase productivity. This can help teams collaborate more efficiently and get more done.

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Conclusion:

The choice between On-Premise, Hosted, and SaaS Project Management Software depends on the specific needs and capabilities of the organization.

On-Premise software offers greater control and customization but requires a larger upfront investment and ongoing maintenance.

Hosted software provides more flexibility than On-Premise software, but may still require some IT resources and may not be as cost-effective in the long run.

SaaS software is accessible, scalable, and cost-effective, making it a good fit for smaller organizations or those with limited IT resources. However, SaaS may not offer as much customization and may require a reliable internet connection.

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To pick the right Project Management Software for your business, consider your organization’s needs, budget, IT capabilities, and long-term goals. It’s important to evaluate the features and functionalities of each type of software and to choose a provider that offers strong customer support and security features.

By carefully evaluating the options and selecting a solution that meets your needs, you can effectively manage your projects and increase your team’s productivity and collaboration.

Orangescrum Project Management Software has On-Premise, Hosted, and SaaS editions. On-Premise customization and hosted and SaaS integration facilities and features are also available with Orangescrum. It has all intuitive features to provide you with 30% more productivity in a single place. Remote team management is made easy with Orangescrum.

So what other features are you looking for? Check all the latest features available in Orangescrum with a 15-day free trial and share your feedback, on how Orangescrum meets your business needs.

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