Project Resource Management Challenges You Need To Know Today!

Resource management challenges can be extremely hard to predict with multiple projects. Working out a plan and managing resources with multiple projects isn’t a cakewalk.

After the pandemic, organizations are careful with their budget. This has given rise to resource management issues.

Research cites that nearly 46% of team leaders believe that hitting project deadlines is their biggest problem. This usually happens when working with large team sizes.

As seen in a report by Wellingtone’s 2019 State of Project Management, Resource Management has seen the second-largest spike with 30% of respondents. A project can go haywire without proper resource planning and allocation.

Managing teams, monitoring, and improving processes are the very essence that forms a solid Resource Management plan. Needless to say, all of these factors are connected to productivity.

Maximum productivity out of little resources is something that every Project Manager aims at.

However, to hit that goal, we need to wipe out the most common Resource Management hurdles that disrupt project efforts.

Resource Management Challenges you cannot ignore:

1. Poor Resource Capacity Planning

Planning the resource capacity can skip last-minute delays. The capacity defines the resources available for taking up a specific task.

If you’ve delivered a project on time and within budget, you’re on the right track. A lot of organizations fail to outline resource capacity in the initial project phase; as a result, it’s difficult to plan resource allocation.

Resource capacity can be analyzed with resource tracking. Thanks to some all-purpose Resource Management with project management tools that can ease this challenge.

2. Conflicting Resource Priorities

How many times have you checked your team’s availability?

It isn’t wise to expect your team members’ attention while they’re in the middle of a task. Check the resource availability in advance.

We hope some of the below steps ease your resource priorities—

Prioritize your projects based on business value.
Identify urgent and important projects.
Access your personal bandwidth.
Keep flexibility with the project prioritization process.
Learn to say “NO”.

3. Resource Back-up

Having a Plan B can save you a lot of trouble when everything seems to go downhill.

But why do backups matter?

It’s not that resources will always be up for meeting your project requirements.

In times like this, creating a list of every possible risk and opportunity on tasks is the wisest approach.

Get your team to write down processes and procedures along with documenting. This helps you find greater clarity on how work management needs to be defined.

Let’s make this easier—

Check the volume of data that needs to be backed up.
Analyze the recovery time of getting the task within a time frame.
Gauge the projected growth rate after analyzing the anticipated recovery time of that project.

4. Unrealistic schedules and deadlines

Tight deadlines must be avoided at all costs.

Planning a specific deadline before the actual deadline can do wonders in meeting timelines.

Narrowing the focus and consistency in communication can get you back on track.
A project isn’t a task, and this is why a task should be broken down into separate sub-task.
You could also reverse engineer your tasks by moving backward from submitting.

5. Poor Documenting Resource Utilization

If you’re on a whim without examining incoming demands or analyzing the priorities, the project goals can face danger.

To resolve this issue, it’s essential to utilize the resources suitable to your needs.

It’s important to regularly document resource allocation and utilization.

A lot of organizations use lengthy spreadsheets that confuse the reader.

High-end projects require a project management tool that takes care of resource management challenges. Errors are inevitable but keeping a record can be used for enhancing workflow management.