Project Management Instructions on Techniques for Mind Mapping by Ellie Coverdale T T T T Join 9K+ Subscribers October 21, 2019January 21, 2021 Mind maps are excellent tools to turn goals into actionable tasks. They are a catalyst for creativity, help create ideas, and aid you in weighing the pros and cons of options so you can make the best decision possible. With the correct setup, you can turn your ideas in your mind maps into tasks and plans. This article will give you different techniques and information for using mind mapping to enhance your project management. Contents Mind maps can be used for a more efficient brainstormingCreating a Mind MapWorking with a team to create a mind map.Make sure you schedule project tasksUsing the mind map to solve problemsMeetings should be documentingMindful storage of your mind map Mind maps can be used for a more efficient brainstorming Mind mapping is used as a technique for brainstorming. To effectively use mind mapping for project management, start with a central concept. Now start attaching words, phrases, and ideas to this concept. As you are doing this, merge these things into a diagram. That diagram is your mind map. Improve remote collaboration with Orangescrum Try it free Mind mapping is a vital technique for brainstorming because the ideas you come up with will help birth different ideas. Word associations to your central concept will lead to more associations. Each time this is done, new questions, problems, and solutions are produced. You are given the creative freedom to capture every idea that comes up. No opinion should be judged or cast aside, so make sure you document everything. The collection of chains of ideas and associations with your mind map is a crucial project management skill. By not judging and allowing the mind to run free, it’s much easier to come up with fantastic ideas. Utilize mind maps to create efficient brainstorming. Creating a Mind Map The creation of a mind map is not a difficult task. You will start with a central topic written into a circle. Then you will create branches, and each brand will have an idea that came to mind. You can utilize an endless number of branches, subtopics, and connections. The more you come up with, the more diverse thinking is being done. That can lead to a better-rounded end idea. In this day and age, you should use a tool like MindMeister to create your mind map. If you are physically drawing the map on paper, you are limiting yourself. Limits include size, and the ability to move ideas around if you discover associated subtopics. Also, the more ideas that are produced, the more convoluted the page will become. Utilize an electronic mind map for the best efficiency. Working with a team to create a mind map. Mind maps is a beneficial project management tool for all projects. It is especially useful when the project only has a goal, with no plan to conquer it. It is also handy when the goal needs the collaboration of many people. Mind maps are perfect for working on a goal with a team. Here is a process that will allow you to create the best mind map for your project. Start with placing someone in charge of documentation. This will be the person that writes down all of the ideas, questions, subtopics, etc. that will be brainstormed. Make sure your team gives ideas and feedback. Everyone should feel like they have an equal chance to contribute. And remember, make sure it is a judgment-free zone. Shifting ideas around is normal for a brainstorm session. Especially with multiple voices, ideas may jump around from one side of the map to the other. After the brainstorming session is over, have your team vote on ideas. Once your team has narrowed down some ideas, expand on those ideas. After all is said and done, post the mind map as an image so the team members can refer back to it whenever they want. Make sure you schedule project tasks You should ensure that you are writing down realistic time frames for each project task. Tasks that are generated from the mind map must be actionable. It is a great strategy to break tasks down into sub-tasks to efficiently allocate time. It will help create a transparent process to complete the full task. This will also help project managers illuminate activity dependencies. Furthermore, mind maps will allow the articulation of contingency plans. Using the mind map to solve problems During the brainstorming, teams will typically face complex issues. During the mind map process, you will be able to zero in on problems. Then have your team talk about it and throw ideas in on how to combat the problem. You can work down the chain and get to the root cause of the problem. Once you get to the root cause, brainstorm solutions on how to fix it. Once you do that, you can work back up the root and give solutions to each tier of the problem. Meetings should be documenting As a project manager, a crucial thing to remember when using a mind map is documenting the meeting. Someone needs to be in charge of writing everything said down. That can be a task for you as a project manager, or you can delegate it to someone you know will do a great job with it. Having the image drawn up will help spark creativity in your team. Physically seeing the words written down will improve the visual people on your team. Once the session is done, you can document other things as well. How long the meeting was, any ideas that generated the most buzz, etc. Increase 3X Productivity with Orangescrum Centralized project, task and resource management for growing teams Get Started Free Please enter your email. Mindful storage of your mind map There will be a lot of things written down when you create your mind map. It is essential to archive everything that was produced in the meeting. Items may be convoluted, so design a way where you can keep everything organized. You don’t want to go back to the mind map a couple of days later and be confused with what you are looking at. The technique of mind mapping is a fantastic way to capture your brainstorming sessions. It will help you turn a concept with no plan into an actionable process. Follow these instructions to create the best mind map for your project management.