Feature Release: Resource Visibility and Structured Execution in Orangescrum

Modern project delivery is no longer limited to task tracking. Instead, successful teams focus on resource visibility, execution discipline, and delivery predictability. Without clear visibility, teams struggle to understand capacity limits, skill alignment, and data consistency across projects.

Although most organizations track progress, they often lack real-time resource visibility into who is overloaded, who remains underutilized, and whether the right skills support the right work. As a result, delivery risks emerge silently.

This feature release strengthens visibility in Orangescrum by introducing structured execution tools that improve workload balance, skill-based allocation, standardized data capture, and portfolio-level scheduling—without adding operational complexity.

Work Overload View: Proactive Resource Visibility Before Risks Escalate

What Is Work Overload in Project Management?

Work overload occurs when a resource receives more work than their realistic daily capacity, while underload occurs when available capacity goes unused. Both conditions weaken visibility and directly impact delivery outcomes.

Overload leads to burnout, rework, and missed deadlines. Meanwhile, underload increases cost inefficiencies and reduces utilization. Therefore, improving resource visibility is essential for sustainable project execution.

Why Orangescrum Introduced the Work Overload View

As projects scale, manual workload tracking becomes unreliable. Consequently, managers often detect overload only after delivery slippage or morale issues appear.

Common challenges include:

• High-performing resources repeatedly overassigned due to poor visibility
• Idle capacity hidden across teams and projects
• Missed delivery commitments caused by silent overload
• Lack of real-time, actionable workload insights

To solve this, Orangescrum introduces a Work Overload View that enhances visibility at a glance.

How It Works in Orangescrum

1. Navigate to Left Panel → Resource Management

2. Click on Resource Availability

3. View the list of team members along with their assigned workload

Visual Workload Indicators

• Red: Underutilized resources (less than predefined 8 hours/day)
• Purple: Overutilized resources (more than predefined 8 hours/day)

As a result, managers can rebalance work proactively, improving visibility before overload becomes adelivery risk.

Skill Filter: Strengthening Resource Visibility Through Capability Matching

Why Skill-Based Resource Visibility Matters

Availability alone does not guarantee execution success. Without skill-aware visibility, teams face:

• Rework and quality issues
• Delayed execution due to skill mismatch
• Overdependence on a few experts

Therefore, capability-driven resource visibility becomes critical as teams scale.

Why Orangescrum Released the Skill Filter

The Skill Filter improves visibility by allowing managers to instantly identify team members based on defined skill sets. As a result, work gets assigned to the right people—faster, accurately, and with fewer execution errors.

How to Use Skill Filter in Orangescrum

1. Navigate to Left Panel → Resource Management

2. Open Resource Availability

3. Click on Filter

4. Select Skill

5. Choose one or more skills from the dropdown

Orangescrum immediately displays matching resources, strengthening resource visibility and enabling confident allocation decisions.

Dropdown Custom Fields: Structured Data for Consistent Resource Visibility

Why Structured Custom Fields Improve Resource Visibility

Free-text custom fields often reduce visibility due to:

• Inconsistent data entries
• Poor reporting accuracy
• Limited filtering and analytics

As project complexity increases, this lack of structure weakens governance and decision-making.

What’s New in Custom Fields

Orangescrum now supports Dropdown-type Custom Fields, enabling teams to define standardized values instead of relying on manual text input. This significantly improves resource visibility and reporting quality.

Benefits of Dropdown Custom Fields

• Ensures consistent data across tasks and projects
• Improves reporting accuracy and visibility
• Speeds up task creation
• Reduces ambiguity for teams and managers

How to Add a Dropdown Custom Field

1. Navigate to Left Panel → Settings

2. Go to Project Settings

3. Click on Custom Field

4. Select + New Custom Field

5. Choose Dropdown as the field type

6. Enter the Field Name

7. Add Options and Values

8. Select whether the field is Mandatory

9. Click Save

The dropdown now appears during task creation, ensuring structured data and sustained resource visibility.

Calendar View with All Projects: Portfolio-Level Resource Visibility

Orangescrum now introduces a unified Calendar View with an “All Projects” option. This allows users to view tasks and schedules across all active projects in one consolidated timeline—dramatically improving visibility across the portfolio.

How This Enhances Resource Visibility for Every Role

Team Members

• View all assigned tasks across projects in one calendar
• Avoid overlapping deadlines and conflicts
• Plan daily and weekly work more realistically

Project Managers and PMOs

• Gain portfolio-level visibility
• Identify bottlenecks, clashes, and dependencies early
• Improve cross-project coordination

Leadership

• Clear execution rhythm across teams
• Better forecasting and milestone predictability
• Stronger governance through enhanced visibility

How to Access Calendar View with All Projects

1. Go to Left Side Panel → Tasks

2. Click on Calendar from the top-right view options

3. Navigate to the top-left dropdown

4. Select All Projects

You will now see a single, unified timeline that strengthens portfolio-wide resource visibility.

Why This Feature Release Matters

This release reinforces Orangescrum’s commitment to scalable execution by strengthening three pillars of resource visibility:

• Capacity: Balance workloads with real-time insights
• Capability: Assign work based on verified skills
• Consistency: Capture structured data for reporting and control

Together, these enhancements help teams move from reactive firefighting to predictable, data-driven execution powered by strong resource visibility.

Final Thoughts

Projects succeed when workloads remain balanced, skills are respected, and data stays structured. With improved resource visibility through Work Overload View, Skill Filters, Dropdown Custom Fields, and Unified Calendars, Orangescrum continues to solve real-world execution challenges for growing teams.

These features are now available. Teams can start using them today to strengthen resource visibility, plan smarter, execute confidently, and deliver with greater control.