An Executive Dashboard is a visual representation of real time progress of your team’s work. E it projects, costs, time, resource utilization and overall operational statistics at the organizational level that gives executives a quick and easy way to view their company’s performance.
The Executive Dashboard pulls all project information into one place so you don’t have to switch between projects. It can also provide data as per your requirement so the information is in a more meaningful format.
Significance of Executive Dashboard in Project Management
- You sense that your company could be improving, but you have no idea how to tell for sure — or figure out exactly how you could be improving.
- You’re monitoring and/or gathering data but are meaningful and actionable.
- You’re wasting a lot of time trying to create tools to help you leverage your data.
- Your current solution isn’t giving you the ROI you need.
- Your competitors are leaving you behind in a trail of e-dust.
It gives executives numerous benefits including the following:
An executive dashboard gives you great visibility and insight. You know exactly what’s going on in all aspects of your business. It allows you to better manage it and at times pre-emptively thereby saving you from precious waste of time and money.
Peter Drucker had very rightly said – “if you can’t measure it, you can’t improve it.” Executive Dashboards allow you to measure your performance throughout your organization and thus improve it.
Many executives spend countless hours logging into business systems and running reports. Conversely, the right executive dashboard always shows you the latest results from each report you need. This saves precious hours each month.
Measure Performance vs Your Plan
Many executive spend time creating a business plan for their organization to follow. However, that’s just the first piece of the puzzle. The second is making sure your company is following your plan. Implementation and Execution is the key. Your Executive Dashboard could do just that. That is, in your dashboard, you can automatically show your goals from your business plan versus your actual, real-time results.
Employee Performance Improvements
When employees know their performance is being monitored in a dashboard and can see their results, they tend to be further mindful of their productivity, effectiveness and quality of work. It acts as a motivator if used well.
Does Orangescrum have the Executive Dashboard?
Orangescrum provides an “All-in-One” Executive Dashboard for your project management needs. So the question is how you can create, manage and collaborate with your management, resources and stakeholders using the Executive Dashboard.
It’s a tough job, No? Actually it is easy with Orangescrum project management tool.
You can keep everyone engaged and in-sync!
How to create a Project?
You can create a New Project by clicking on the + icon or New/Quick Links. What features do you get in Orangescrum?
Project Name: You can give a name to your project like: Jamie’s Project, WordPress Project etc.
Short Name: It is better to give a short name which will enable you to search your projects easily among many projects.
Description: You can define your project scope here.
Project Manager: This defines the clear role and responsibility for stakeholder and resources who will manage the project and whom to update and seek help.
Client: Define your Client so that you can submit your expenses against this client
Task Status Group: Define your workflow for this project e.g.: New, Preview, Approved, In Progress, Resolved, QA, Bug, Review, and Complete etc. You can create your own workflow and add one as per your project requirement.
Template: Instead of adding same tasks/milestones, you can create a template and add it to your projects when need.
Add New Users: Add as many users/resources you want for your project. Unless you add a user or your client, you can’t collaborate your tasks/milestones with them.
Date Range: The project should have a definite start and end date otherwise you’ll fail to meet the delivery schedule and impact business revenue negatively.
Estimated Hours: If you’re billing your client hourly, then it is necessary to estimate the time it will take to complete the project.
Currency: Charge your customer with his choice of currency. That will be easier for your customer and you!
Default Rate: As you’re billing on hourly basis, you should have a default hourly rate. Though you can define staff/resource, task type based billing.
Allowed Deviation (Tolerance): No one can define the exact time & cost estimates for projects. As time varies, cost may also vary as per your spent time. You need to define the Min Tolerance and Max Tolerance as agreed with your customer.
Cost Approved: What is the agreed cost of the project by your customer/stakeholder?
Project Status: It shows the status of the project. It gives the clarity and progress status to management & customers.
Project Type: It shows which type of your project it is. For Analyst and management, it will easier for track and filter projects.
Technology: You can define the Technology of the Project, like whether it is PHP, WordPress etc.
Industry: Define the industry segment of your product, client.
How to Monitor reports at one place in Orangescrum?
Once you create projects, start working on these tasks, collaborating your projects between your resources and stakeholders; you can start tracking your reports in real time through Executive Dashboard.
Dashboard Top Bar: It shows the total number of projects, active users, closed tasks vs total tasks, total spent hours and memory space you used.
Project RAG Status and To DO List: Also you can have a view of the upcoming & overdue tasks for a particular resource. Time & Cost RAG status shows you’re in the right path of the project or need course correction in terms of time & cost.
Cost Project: It shows the Cost Report for the project. You can see the Cost approved for the project cost to the Client & cost to Your Company
Resource Cost Project: You also get a Resource wise Cost Report that quickly tells you how well utilized the resource is in terms of billable hours.
Time Log– It shows the “Time Log” of the resources including the billable & non-billable log times.
Weekly Task Progress By Project & Resource: It shows the Weekly Task Progress of total tasks, In-Progress tasks and completed tasks with spent hours for project and resources.
Resource Time Log and Activities: It will help you to know the activities of a resource and the time logs of a resource project wise.
Project Time Log: It shows the Project Time Log for all resources involved in that project.
Task per Resource: It shows the no. of in progress and completed tasks w.r.t total tasks for each resource.
Task Type Time Log: Hours Spent for a particular Task Type
Task Status and Task Type: It shows the task status and task types in chart view.
Do you see all you need in a dashboard?
Chime in with what else would you like on “YOUR Executive Dashboard” and we would be happy to add them for you.