Why Do You Need Open Source Workflow Management

Many companies waste their time transferring the tasks through various departments and getting approval for it.

In Workflow Management Coalition’s study, it was found that almost 90% of all time used to perform tasks within a business is transfer time, whereas 10% of the time is used to actually perform the task.

If this is the story, how can you be productive?

Earlier productivity meant creating more with less. Now the word has gained a whole new meaning. Now businesses aren’t just happy with outputs but they want to be innovative.

Being innovative pays off!

Take for example Hewlett Packard Enterprise (HP), 50% of their sales come from their innovative designs from the past three years.

They keep up with the growing changes in technology and anticipate the needs of their customers.

Nowadays companies appreciate the ability to anticipate and respond to the changing marketing opportunities.

 

And only the companies who have a flexible business infrastructure can deliver cutting-edge products and services to their customers.

Workflow Management is a strategy to automate repeatable business tasks.

But a workflow can be as simple as creating content too. Our content creation team was up in chaos when we first started out.

We would haphazardly choose blog topics, didn’t have any proper publishing schedule, writers would keep missing deadlines.

Results? We failed miserably.

We did not have loyal visitors to our website, our content creation wasn’t consistent.

But once we set up a content workflow chart, the tables turned.

Blog topics were researched thoroughly, writers followed a strict timeline, and the content was published consistently.

A workflow ensures you follow a standard process for repetitive tasks, but make sure the workflow is flexible to cope with the changing demands.

• Plan content with the help of SEO analysis
• Distribute the content among writers
• Collect content from the writers
• Experts in respective field review content
• Publish content
• Share it across various platforms.

Open Source Workflow Management basically has two functions. It streamlines all the office systems by eliminating unnecessary tasks.

• Mapping out the business process
• Information flow through the business process

Having robust business infrastructure minimizes the time required for the execution of the task.

In Enterprise, Workflow Management is necessary. Ignore it and you lose.

Here, there are many projects being carried out simultaneously. This leads to intertwined business cycles.

This is the best place to start workflow management.

Conventional workflow management leaves a paper trail, has repetitions, and consumes time.

Switching from conventional workflow to the Enterprise Workflow Management is a wise decision.

How do you get your hands on workflow management software? Here is the procurement process in IT

• IT manager is looking for project management software for his team
• The entire team gets together and discusses the company’s needs
• PM searches for the necessary tool
• IT Team analyzes tools in the market w.r.t price and available features.
• A project proposal is submitted by the IT project manager.
• If approved, the fund is transferred to the specific vendor.
• Implementation and team on boarding
• Software is acquired.

In an enterprise with many ongoing projects, it is hard to keep tabs on them all.

An Open source project management tool helps you manage all your projects on a single platform.

You don’t just manage your business through workflow management but you can push your business towards success with workflow management.

Here is how you do it, the time you waste on task transfers, across various departments can be reduced by the implementation of workflow management.

The time required for the execution of a task is reduced with a proper system in place.

Employees will invest more time in actually doing the task.

There will be no repetition of tasks after an automated workflow process is put in place.

An automated and common workflow increase transparency promotes cross team-communication and seamless collaboration.

Using software for workflow management grants flexibility to your work process.

You can adapt according to your changing business needs.

Reconstructing your lengthy business cycles using workflow management software has many benefits.

• The time required for the execution of the task is reduced.
• Transfer time of tasks is eliminated
• Improved efficiency due to the removal of unnecessary tasks.
• Achieve clarity on business process
• Enhanced workplace communication
• Offer better customer service

The aim of enterprise workflow management software is to create a single environment to manage the complexity of multiple office automation environments.

With the development of software from individualized solutions to integrated group solutions, the workflow also developed into efficient coordination of multiple work groups using multiple technologies.

Enterprises are burdened with way too many projects, and a simple tool just doesn’t cut it.