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5 Stages of Project Lifecycle You Need to Know

Stages Of Project Lifecycle You Need To Know, Project Management Blog
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Embarking on a project is like sailing on a voyage where the team members have to navigate through a series of phases before reaching the destination of success. And each project follows a specific path called the project lifecycle.

This gives a structured approach to how a project is executed, understanding these stages is essential for project managers and teams to steer their projects towards fruition effectively.

In this guide, we’ll learn in detail what a project lifecycle is as well as uncover the five distinct stages. We will learn what each stage of the life-cycle represents.


What is Project Lifecycle?

At its core, it encapsulates the sequential progression of a project from its initiation to its conclusion.

It serves as a framework that guides project managers and stakeholders through the various stages of planning, execution, monitoring, and closure.

Just as a living organism undergoes distinct phases of growth and development, a project evolves through different stages, each with its unique set of objectives, activities, and outcomes.

The project lifecycle provides a systematic approach to project management, enabling organizations to effectively manage resources, mitigate risks, and deliver successful outcomes.

By breaking down the project into manageable phases, the lifecycle framework empowers project teams to streamline processes, foster collaboration, and maintain focus on achieving project goals.

In essence, it is a roadmap that helps project managers navigate the complexities of project management, ensuring that projects are executed efficiently, within budget, and to the satisfaction of stakeholders.

It’s a dynamic framework that adapts to the unique needs and requirements of each project, providing a structured approach to project planning, execution, and delivery.

Now, let’s delve deeper into the five stages of the life-cycle, unraveling the key activities and objectives associated with each phase, and exploring how they contribute to the success of a project.

Project Lifecycle, Project Management Blog

Let’s unravel the stages of a lifecycle:

1. Initiation:

The project initiation phase marks the genesis of a project. It’s the stage where the need or opportunity for the project is identified and evaluated.

Key activities in this phase include defining the project’s purpose, objectives, scope, and stakeholders.

Project sponsors and stakeholders play a crucial role in providing the necessary support and resources to kick-start the project.

At the end of this phase, a project charter or initiation document is usually created to formalize the project’s existence and gain approval to proceed.

Tasks Performed During the Project Initiation Phase:

Project Initiation 2, Project Management Blog

2. Planning:

Once the project is initiated, the project planning phase comes into play. This stage involves mapping out the roadmap for achieving the project’s objectives.

Project managers work with their teams to develop detailed plans encompassing tasks, timelines, resources, budget, and risk management strategies.

Various tools and techniques such as work breakdown structures (WBS), Gantt charts, and risk registers are utilized to create comprehensive project plans.

Effective planning lays the foundation for successful execution and helps in anticipating and addressing potential challenges.

Tasks Performed During the Project Planning Phase:

Project Planning 3, Project Management Blog

3. Execution:

With the plans in place, the project moves into the execution phase, where the actual work is carried out.

This is when project teams are mobilized, tasks are performed, and deliverables are produced according to the project plan.

Project managers take on the role of orchestrators, overseeing the execution, managing resources, and resolving issues that may arise.

Clear communication, collaboration, and effective leadership are critical during this phase to ensure that the project stays on track and meets its objectives.

Tasks Performed During the Project Execution Phase:

Project Execution 1, Project Management Blog

4. Monitoring and Controlling:

While the project is in progress, the monitoring and controlling phase runs concurrently with the execution phase.

This stage involves keeping a close eye on project performance, tracking progress against the planned objectives, and managing any deviations from the baseline.

Project managers use various monitoring tools and techniques to assess project health, identify risks, and take corrective actions when necessary.

Regular status meetings, progress reports, and performance metrics help in ensuring that the project stays aligned with its goals and objectives.

Tasks Performed During the Project Monitoring and Controlling Phase:

Project Monitoring, Project Management Blog

5. Closure:

As the project nears completion, it enters the closure phase. This stage involves formally concluding the project activities, delivering the final product or service to the stakeholders, and transitioning any ongoing responsibilities to the appropriate teams or individuals.

Key activities in this phase include obtaining client or stakeholder acceptance, conducting post-project reviews, and documenting lessons learned.

Celebrating successes and recognizing the contributions of team members also play a vital role in bringing closure to the project.

Tasks Performed During the Project Closure Phase:

Understanding the phases of a project lifecycle is essential for project managers and teams to navigate the complexities of project management effectively.

By recognizing the distinct stages of project development, organizations can streamline their processes, minimize risks, and maximize the chances of project success.

Embracing a structured approach to project management ensures that projects are delivered on time, within budget, and to the satisfaction of stakeholders, ultimately driving business growth and success. To successfully navigate the activities of a project lifecycle you will need a project management software like Orangescrum; sign up today to get started.

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